Payment & Cancellation Policies
Registration: Within 1 week after registration you will
receive an invoice which can be payed by bank transfer only. Payment
must be made within 1 week after receipt of the invoice. If your payment has
not been received within one week your online registration
will be cancelled!
Accommodation: Accommodation is included in the registration fee.
When booking a double room for shared use your roommate must register within 4 days also
requesting a double room specifying your name, else you will be invoiced
with the single use fee. There are a some appartments for groups (packages 8 & 9) - please
firstname.lastname@example.org for availability and for
obtaining the block booking code before online registration.
All roommates must register online within 4 days, otherwise the full
room fee will be charged.
Student Discount: If you opt for the
student discount you must send proof of your studentship
email@example.com as indicated on the registration
form (otherwise the fee without the
discount will be charged).
Cancellations:Cancellations with a refund request must be sent to
firstname.lastname@example.org and must be accompanied by a
valid justification. Refunds will be decided case by case by the
organising committee. If accepted, cancellations before April 1st 2019
will be refunded 90% of the total costs, cancellations before April 15th
2019 will be refunded 50% of the total costs; no refunds will be
provided if cancellation are made after April 15th 2019.
Cancelations because of non-acceptance of the submitted abstract will be
refunded 100% within one week.